Distribution & Storage provides short- and long-term storage of University records, furniture, and equipment. Storage is maintained at our primary warehouse in South San Francisco. This facility is institutionally owned by the University, and is managed and operated by University employees.

Most items, excluding hazardous materials, can be stored in this facility. Blocks of storage space can also be reserved, at an additional cost. Storage services include pick-up, retrieval, and delivery of individual records, X-ray films, boxes, etc.

Safety Notice

Please be advised that the following safety procedures apply to any equipment being moved and stored at Oyster Point:

• Equipment such as centrifuges, incubators, or bio-safety hoods must be cleaned and decontaminated prior to pick-up and storage.
• Equipment containing liquids must be drained/emptied prior to pick-up and storage.
• Refrigerators and freezers must be free of ice and cleaned prior to pick-up and storage.
• Distribution and Storage does not pick-up equipment for storage with "BIOHAZARD" or "RADIOACTIVE" warning stickers.

Storing University Property

The department requesting to place items in storage should submit a completed Storage Requisition Form listing the items to go to storage.

For Records:

• Submit Storage Requisition Form via FAX (2-7983) or by Campus Mail to Distribution & Storage, Box 0908.
• Provide a description of the records (per box) on the Storage Requisition Form and also ON one end of the BOX.
• The Destroy Date (if any) should be on the Storage Requisition Form and also ON the same end of the BOX as the description of contents.
• Name and Title of employee who has authority to authorize return, destruction or disposal of records (must be business manager or higher) should be on the Storage Requisition Form.

Please Note: A standard record storage box must be used in the "Active Record Retention Area" with the dimensions of 12"x10"x15".

For All Other Property:

• Submit Storage Requisition Form via FAX (2-7983) or by Campus Mail to Distribution & Storage, Box 0908.
• A brief description of the item(s) to be stored.
• The pickup, loading and handling of all material for Distribution & Storage will be made by or under the direction of Distribution & Storage personnel.
• Pickup is usually within four (4) days of receipt of Storage Requisition Form.
• Departments will be responsible for packing of crates, boxes or any other items for storage.
• Distribution & Storage will not be responsible for anything damaged due to improper packing or crating by the Department.
• It is the responsibility of the Distribution & Storage to take inventory of items stored and to note any damage on the Storage Requisition Form at the time of pick-up. If a discrepancy appears between the Storage Requisition Form and the actual item(s) to be picked up, it will be noted on the Storage Requisition Form and signed by the Department's representative.

Retrieving University Property from Storage

The department requesting the retrieval of items in storage should submit a completed Storage Requisition Form listing the items to be retrieved from storage.

For Records and All Other Property:

• Submit a retrieval request using a Storage Requisition Form via FAX (2-7983) or by Campus Mail to Distribution & Storage, Box 0908. Requests may also be made without using a Storage Requisition Form by email at DistributionandStorage@ucsf.edu.
• Name, Title, and Signature of employee who has authority to authorize return (must be business manager or higher) should be included on any request for retrieval.
• Retrieved records (files) may be sent via Campus Mail or Distribution & Storage truck. Retrieved file boxes and all other University property will be delivered via Distribution & Storage truck.